Submit Your Legislation

There are three ways to submit your legislation to CivicPlus. This article will discuss how you can submit your legislation by email, through our file share application, or using one of our Agenda and Meeting Management solution integrations.

Important Notes

• Microsoft Word is the preferred format for us to receive legislation, but you may also send in your material in digital PDF format.
• You will need to have your account number to submit legislation through our file share application. If you do not already know your account number, please contact Support.

• Please submit an updated list of officials using the Submit Legislation By Email or Submit Legislation By File Share instructions in this article. This list of officials will be updated during your next supplementation, but not displayed on OrdBank.

Submit Legislation By Email

You can email your legislation to our Municode Ordinances Administration team.

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Submit Legislation By File Share

1. Navigate to CivicPlus' Codification file share application
2. Click the Submissions tab
   
3. Enter your account number in the Municode Account Number field
   
   
   Note: If you do not know your account number, please contact Support.
4. Click the Lookup button
   
5. The Municipality Name and Municipality State fields will auto-populate; double-check that you are viewing the correct account
   
6. Check the Yes checkbox under the "I have reviewed the account information above for accuracy?" prompt
   
   
   Note: If the information in the Municipality Name and Municipality State fields is not accurate, please repeat steps 3 through 5.
7. Enter your email address into the Your contact email address field
   
   
   Note: You will only be contacted if we need clarification on something relating to your submission.
8. Select Supplements under the "I would like to submit material for... prompt
   
9. In the Instructions for supplementation field, add any instructions or notes you have for the legislation you are sending
   
10. Click the Please attach additional files box and select the desired file(s) from your computer's File Explorer
    
    
    Note: Uploaded files should not contain special characters (such as !, @, #, $, %, ^, &, *, ()) in their file names. Special characters will cause a delay in the processing of any materials submitted.
11. Click the Publication Type dropdown and select the desired publication type from the list
    
    • Code of Ordinances: Select this option for code of ordinances publications
    • Zoning Publication: Select this option for zoning publications
    • Land Development: Select this option for land development publications
    • Comprehensive Plan: Select this option for comprehensive plan publications
    • All Accounts: Select this option for all accounts publications
    • Other: Select this option for publications that do not fit any available publication types
12. Check the I'm not a robot checkbox in the reCAPTCHA box and complete any prompts that appear
    
13. Click the Submit button
    
14. Your legislation has been submitted

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Submit Legislation Through an Agenda and Meeting Management Integration

Customers with our Online Code Hosting service (with OrdBank enabled) and our Agenda and Meeting Management Select or Agenda and Meeting Management Essential solutions can select ordinances from completed meetings and have them immediately shown on the landing page of their Online Code. Once codified, the history note referencing the ordinance will link back to the relevant meeting landing page containing the audio, video, and supporting agenda documents specific to the meeting during which the ordinance was discussed.

Agenda and Meeting Management Select Integration

Customers with Online Code Hosting and Agenda and Meeting Management Select can submit legislation using the Send to Municode feature on the relevant meeting's Item Files page.

For additional information and instructions on how to use the Agenda and Meeting Management Select and Online Code Hosting integration, please view the Use the CivicClerk/Municode Send to Code Integration article in our Agenda and Meeting Management Select Help Center.

Agenda and Meeting Management Essential Integration

Customers with Online Code Hosting and Agenda and Meeting Management Essential can submit legislation using the Send to Municode feature on the relevant meeting's Meeting Detail Screen.

For additional information and instructions on how to use the Agenda and Meeting Management Essential and Online Code Hosting integration, please view the Send Legislation from Meetings Essential to MunicodeNEXT article in our Agenda and Meeting Management Essential Help Center.

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Resources

• Accepted Legislation File Formats
• View Your OrdBank Permanent Ordinance Repository
• Use the CivicClerk/Municode Send to Code Integration
• Send Legislation from Meetings Essential to MunicodeNEXT

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